Privacy notice · Last updated 28 October 2026
Ontonomic is a research consultancy specialising in computational ontology engineering and political text analysis. This notice explains what personal data we hold when you contact us or work with us, and what we do with it.
Ontonomic is a general partnership. The data controller is the partnership: Roy Gardner, Sally Gardner and Callum Wilson, trading together as Ontonomic, of 1 Bank House Farm, Shavington Park, Market Drayton, TF9 3SY.
For any question about this notice or your data, email enquiries@ontonomic.com.
We collect only what you send us or what we need to deliver our work.
| Data | Where it comes from | What we use it for | Lawful basis |
|---|---|---|---|
| Name, email address, organisation, role, message content | Emails you send us | Replying to your enquiry and discussing possible work | Legitimate interests in responding to enquiries |
| Contact and correspondence details of client staff | Our dealings with clients and partners | Delivering projects, invoicing, keeping records | Contract, or legitimate interests where the contract is with your employer |
| Invoicing and accounting records | Client engagements | Meeting tax and accounting duties | Legal obligation |
We do not use your data for marketing mailing lists, sell it, or use it for automated decision-making about you.
Our website does not use a contact form, and does not set analytics or tracking cookies.
| Data | Retention |
|---|---|
| Enquiries that do not lead to work | 24 months from last contact, then deleted |
| Client and project correspondence | 6 years after the engagement ends |
| Invoicing and accounting records | 6 years, as required for tax purposes |
Access is limited to Ontonomic’s partners. All accounts are protected by two-step verification, and we use the security controls provided by Google Workspace.
Under UK data protection law you can ask us to:
Email enquiries@ontonomic.com to make a request. We will reply within one month. There is no charge.
If you are unhappy with how we have handled your data, please tell us first so we can put it right. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk or on 0303 123 1113.
We will post any changes on this page and update the date at the top.